This post was originally published by our friends at Hammermill.

There’s no denying that digital devices have made our jobs easier, in ways we now take for granted. For sharing, editing, organizing and searching information, digital apps rule the day. This blog itself is a great example of the wealth of information now available at out fingertips.

But if productivity is your priority, there are still times when a pen and paper can’t be beat.

​For starters, let’s talk reliability. A pen and paper don’t crash, freeze or lose information. And they still work when you lose power.

Guest post by: Alesia Netuk of primarylearning.org

​​We live in an age of growing opportunities for children to utilize technology to create their writing. From typing, to stylus pens, to voice-to-text software, there are many ways children can write other than picking up a pencil. While technology can be efficient and also provide accommodations for children who struggle with traditional pencil and paper tasks, there is still value in learning to write.
 
Writing helps develop visual motor skills. This is the communication between the eyes and the hands that allows us to write. These skills are necessary for other tasks as well, such as reading or catching a ball.
 
Writing by hand is also believed by some to slow down our thought process and allow us to dedicate time to areas such as spelling, punctuation, and grammar. These skills can be supported by technology but ultimately, rely on our own knowledge of how to use written language correctly. 

Paper grows trees...quite fast!Submitted by: Phil Riebel 03/10/2017


In North America, it takes less than 2 seconds to grow the fiber needed for a standard #10 envelope (on 100 acres of managed forests).




For many years, International Paper's "Go Paper. Grow Trees." campaign and "Print Grows Trees" operated by the Printing & Graphics Association MidAtlantic have been promoting the vital link between paper / print and the long-term retention of privately-owned (including family-owned) forest lands.  In short, a strong market for pulp, paper, lumber and other forest products, does grow trees. 
In North America we grow many more trees than we harvest.  Forest area in the U.S. increased by 5,800 NFL football fields per day between 2007 and 2012, or a total of 14 million acres.[ii]  In Canada, the forest cover has remained stable over the last two decades and, in recent years, Canada’s actual harvest has been 44% of annual growth.[iii]
To illustrate the powerful renewable features of well managed North American forests, we calculated how much time it takes to grow some well-known paper products: a standard #10 envelope and a ream of office copy paper (500 sheets).  The results may surprise you!
Our calculation methods
It is possible to estimate the time needed to grow wood fiber for certain paper products on a given forest area.  The results depend on which tree species are used to make these paper products and the age and growing conditions of the trees.  Soil fertility and moisture, drainage conditions and the number of trees per acre all affect tree growth rate. Tree species also vary widely in their wood density: a higher density wood will produce more fiber for the same weight than a low density wood.
The necessary data and fiber growth rate calculations were obtained from the literature for nine tree species used in pulp and paper production and occurring under different growing conditions in the U.S. and Canada.  The objective of this exercise was to develop estimates of the time it takes to grow the wood fiber necessary for the given paper products. 
Click here to see our detailed data table.
Results
The time required to grow the fiber needed for a #10 envelope is 0.3 to 1.9 seconds per 100 acres of managed North American forest.
The time required to grow the fiber needed for a ream of 500-sheet office paper is 0.3 to 2.2 hours per 100 acres of managed North American forest.
The fastest growth rates were for Loblolly Pine and Hybrid Aspen, and the slowest for Black Spruce, with climate and temperature playing a large role in growth rates. 
Given the above, a forest land owner or tree farmer who has 100 acres of commercial pulpwood could produce enough wood fiber for the following products, with just the new tree growth achieved in 1 year:

• 15.8 million #10 envelopes, or
• 4,000 reams of copy paper (500 sheets each)

A market for paper products also benefits local communities given that a portion of the income from wood sales is re-injected in local businesses and services.
Conclusion
Given the progress of sustainable forestry in North America, environmental claims related to forest products such as paper must consider the renewability and growth of well managed forests.  In other words, claims such as “go paperless – go green” or “save trees” mislead consumers into believing that paper is a cause of deforestation (permanent forest loss) when it clearly is not.  Well managed forests provide a multitude of environmental, social and economic benefits to thousands of North American communities.  They are also key to helping mitigate climate change due to carbon sequestration, and promoting biodiversity compared to other land uses.
Forest products such as paper can support a vibrant and renewable forest cycle that can be sustainably managed for the long-term.[i]
For more on these features of paper, see our Two Sides Fact sheets or our Myths and Facts series.

Paper is the most recycled material in the U.S. today. And while recovery rates remain high, so too do misconceptions around what you can and cannot put into the recycling bin. The good news? The majority of municipalities are well equipped to handle just about anything. So the next time you pause before hitting the “print” button, or select electronic statements thinking you’re doing the environment a favor, consider that paper and packaging aren’t wasteful when recycled properly.

Embrace the bin; you can recycle more than you think.

What goes into the bin:

·       White and colored paper from home, school or the office. Includes writing paper, copy paper, office folders, notebooks, stationary, etc.

·       Cereal and dry food boxes, shoe boxes, laundry detergent boxes, etc.

·       All mail and envelopes (including those with windows), postcards, greeting cards, coupon packets, etc.

·       Boxes used for over-the-counter medicine, cosmetics or perfume; bakery or candy boxes; takeout food containers or beverage cups; pizza and frozen food boxes

·       Corrugated cardboard boxes used for packaging or shipping

·       Paper shopping bags from retail stores, grocery stores and restaurants

·       Magazines and catalogs with glossy paper (no need to remove staples; paper mills today can handle that)

·       Newspaper and newspaper inserts

·       Juice, milk and aseptic cartons

·       Telephone directories (just remove any plastic bags and magnets first)

·       Hardcover or softcover books, wrapping paper (including the cardboard tube), old business cards, etc.

Remember:

1.    Every municipality is different. For example, cities across the country have varying guidelines to recycle pizza boxes. In addition to removing non-paper inserts or additional packaging (adhesive coupons, etc.) as well as any food residue, check your local recycling rules to see what other guidelines are in place.

2.    Quality does matter. Try to remove all food residues and liquids from paper items before putting them in the bin. Make sure the item is clean and dry. Crumpled paper is still quality paper and goes into the recycling bin!

3.    Books typically contain adhesives in their binding. Look online to find programs in your area that will accept old books and recycle them. Some municipalities may require that you remove the spines of hardcover books prior to recycling.

Content sourced from:

AF&PA: Paper Recycles Study (Recycling Resources), 2013

For as long as social media has been around, office managers have asked the question…Should employees be allowed to be on their personal social media accounts during the work day?

Some believe that banning the use of social media is the best way to keep employees focused. While others think allowing it promotes creativity.

With smartphones in everyone’s pockets, it is simply impossible to completely ban all usage. So instead of constantly looking over employees’ shoulders, integrate ways that the office can be interacting and promoting the company online.

In my past role as a social media manager at a company of about 30 employees, my co workers had little to no idea of the happenings on the company’s social media accounts. Some didn’t even follow the company’s pages! As I built the social media strategy for the year, I created campaigns that would allow for the employees online presence to cross over with that of the company’s own social media followers.

For example, during Halloween we gathered the employees together and gave each department a pumpkin to carve. I then took pictures of each pumpkin and posted them onto the company’s Facebook page for the fans to vote for their favorite pumpkin. The pumpkin picture (or department) with the most likes would win a prize. As the page followers began to like the photos, the employees jumped on their accounts and started sharing their pumpkin picture with their friends in order to receive more votes. As the pictures began to spread, so did the company’s brand.

The results were outstanding! Not only did the employees enjoy taking part in the fun activity, but it built such a stronger community between the employees and online fans. The company’s social reach grew exponentially!

The benefits out weigh the cost by far! Avoid wasting time monitoring employees and their social media use. Instead, find ways they can be utilizing it to help the company’s online brand and reputation grow. And it builds great report among the employees!

By Kaylee Posted with permission from  TOPS Products 

By Avery Products Corporation

Haven’t filed your taxes yet? Neither have about 25% of other taxpayers. So, chin up. Take a deep breath. Then power through the process with these last-minute tax tips—and a little help from Avery.

Focus. Feel sharpest at a certain time of the day? Tax preparation requires concentration. And that’s especially true when you’re under pressure. So, work on your return when you’re peaking mentally. Snack on foods that fuel mental agility (such as almonds or walnuts), or boost your energy with a cup of green tea or coffee.

Gather that paperwork. Yes, it’s a pain. But, working on your return without first having all the necessary paperwork only makes the process longer. So, find whatever you need—which could include Forms W2, 1099-INT and 1098, as well as receipts for business, medical, real estate tax and charitable contribution payments. Use last year’s tax return to guide you. Make sure to only submit the forms and schedules the IRS requires.

Make organizing easier. Simplify the process of sorting paperwork by using different file folders for categories such as income statements, deductible expenses and investment information using Avery File Folder Labels.

Double-check your Social Security number. Believe it or not, many people incorrectly enter their Social Security number. This confuses the IRS—never a good thing. Besides, you’ll need an accurate Social Security number to qualify for credits, exemptions and deductions.

Make last-minute contributions. Many contributions must be made by December 31st of the previous year. But, you can often sneak in some tax-deductible contributions—such as IRA or Health Savings Account payments—before the April 15th deadline, and lower your tax burden. Check with your tax professional for more information.

Itemize. It’s tempting to just take your standard deduction when playing beat-the-clock with the IRS. But, itemizing could result in huge savings, especially if you’ve made large charitable, medical or real estate tax payments.

Sign the return. Sounds simple, right? Believe it or not, many taxpayers forget to sign and date their return. And that’s a problem. The IRS views an unsigned return as being invalid.

File electronically. Tax software speeds the preparation process, provides reminders about eligible deductions and catches most math mistakes. Many tax preparation companies offer free e-filings for basic returns, and the IRS provides free tax software to individuals who earn less than $60,000.

Ask for more time. Sometimes the smartest move is to request an extension. It’s better than rushing through your return, forgetting valuable deductions, overlooking required paperwork or making silly math errors. Filing Form 4868 usually gives you another six months to get your act together. You can also avoid late-payment penalties and possible interest charges by paying at least 90% of the estimated amount you owe. Can’t afford to do that? File for the extension, pay as much as you can and then set up a payment plan with the IRS.

Store in a safe place. Once your taxes have been filed, hold onto that paperwork. Keep your tax files in a protective storage container for future reference. Indicate what’s inside the container with Avery Full-Sheet Labels so they’re easy to identify at a glance. Use the free pre-designed templates on Avery Design & Print to create custom labels right from your printer in no time.

While Avery can’t figure your taxes for you, we can make the filing process simpler this year—and beyond. But don’t be too hard on yourself for being a tax procrastinator. It’s a busy world, and preparing your taxes may not be a priority for you. And, take solace knowing you have plenty of company. Just apply these tips to make the job a little easier…and then reward yourself when you’re finished!

It is something everyone wants. I have had business owners ask for it. Yet, they are the same ones who are consistently giving it away. It’s accountability.

It’s true we all want people who make decisions, are responsible and accept the good/bad outcome as a result. Yet at the same time, without realizing it we give away their responsibility, the ability to make decisions which in turns doesn’t hold them to the results.

Now, before you start screaming at the screen and saying it’s not true. Let me ask you a couple questions. Do you do any of the following:

•        Tell people exactly how to solve an issue?
•        When an error is committed, do you tell them how to fix it?
•        When delegating, you provide all the details and they only have to follow your directions?
•        You are known as a micro-manager?
  

Each time you answered “yes” to one of the above, you have taken away their accountability. I know, you are thinking “no, I’m telling how to work”. This is the same as giving a student the answer to the test.

Instead of giving the answers, ask for the answers. Ask your people “what do you think we should do?” or “what are suggestions to fix it?” or “what is the best way to go about it”.

Keep in mind this is not where it ends, this is the beginning of a conversation with more questions along the “why” or “how would that work”, etc. Give your thoughts or input and have them make the decision.

Think about it for a moment. When someone else told you how to do something – if it didn’t work was your reaction “I would have done it differently” or “I knew it wouldn’t work” or “not my solution, not my problem”. When you came up with the solution or course of action that didn’t work, your reaction is more like “what went wrong” or “how do I avoid this the next time” or “let me try this instead”.

See the difference in the mindset of the person. The second person is taking responsibility and therefore is being accountable.

What will you do differently next time? How can you change this with your people?

Need assistance with creating accountability. Let’s talk.  E-mail me at andrea@focushr.biz or call 773.531.8199.

Andrea Herran, principal of Focus HR where she "Uncomplicates the People Side of Business" by providing HR services and leadership development to small businesses.  Learn more at http://FocusHR.biz