So you often ask, “who am I?” … that is simple right?!?! The administrative assistant.
Being an administrative assistant: easy right?! No, it is not an easy job…Okay, wait. What?
If we were to walk into an elementary school, middle school, high school or even a college and ask a bunch of people what their “dream job” is, how many do you think would say it was an administrative assistant?
Slim to none right. This job does not exactly have the reputation for being exciting, particularly rewarding and even being entry level. When one really deep-dives into this position, it can be exciting and rewarding and in some cases it is not an entry level position.
Today’s administrative assistant is pretty different from 10 | 5 | 2 years from now, HECK it is different from a week ago! You are the right hand man/woman of the President | CEO | Manager. You are intricate with what is happening in the company and need to be quick on your feet with the needs of the business. Let’s face it, everyone is depending on you.
You’re really the person who is making sure that all things are running efficiently. Because administrative assistants are support systems and the life-life to the company. Seems simple, but it’s not their days will vary depending on the schedules of the employees of the company.
Your Job is easy you have a short task list…what are you thinking Administrative Assistants task list are ongoing and are never the same
The kinds of things that an administrative assistant does will also change depending on what industry and what type of company they’re working for.
Smaller companies may not have “administrative assistant,” but they will have admin team or an office manager. They still have the same duties and stress even added responsibilities like applying bills, clerical work, cleaning the list goes on
This means you’re doing everything necessary to keep the company SANE.
Apart from basic clerical knowledge, administrative assistants working in specific rolls have to an understanding of those particular procedures, writing language, legal work, medical knowledge again the list goes on. Being an administrative assistant at a financial office, police station, library, medical office or park district you have specific items to learn and may even have to take some extra education classes.
Although the job will vary depending on the industry and size of the company, it is still a fun and rewarding job.
- You play a pretty large part in the effectiveness of a company
- Every day is different
- You get to meet a variety of different people.
- You can work in any field.
When your days are done being an administrative assistant and you are looking to “move up” in the world remember this: YOU ARE VALUED and YOU HAVE CONTRIBUTED TO ALL THE SUCCESSES THE COMPANY HAS ACHIEVED.
And to any employer reading this, do not toss a resume when you see past employment history of Administrative Assistant. Remember they are the ones who have helped their previous company grow and succeed. Administrative assistants are:
- Proficient in Microsoft
- Reading and writing — remember they are the ones writing your emails/memos
- Accounting to some extent — depending on the size of the company and who they work with
- Communication skills are out of this world — they are the go to people when something is wrong, or need help with something
- Organization — Jack of all trades; filing | phone calls | preparing meetings | scheduling meetings | etc
- Problem solving and think on their feet. This is a stressful job as you will work with many different personalities
So what I am trying to say a couple of things:
- Do not under estimate an administrative assistant
- It is a hard job
- Make sure you say THANK YOU and treat administrative assistants with RESPECT